Safety & Security

(Updated for the 2020 Georgia Thespian and Junior Thespian Conferences)

Thespians remain subject to the rules and guidelines of their respective schools while at the conference. The Troupe Director and the troupe’s chaperones are responsible for their Thespians at all times.

The security staff will be stationed at the registration area in the Trade Center and may be reached by telephone at 706.327.4522 or cell phone at 229.343.2234.

Only registered conference participants are allowed to attend conference events. Any visiting parent or guest must report first to the registration table.

Students who consume or are under the influence of alcohol or illegal drugs at any time during the conference will be dismissed from the conference immediately at their own expense. School principals will be notified of any instances of drug or alcohol use.

Smoking and tobacco use are not allowed by anyone at anytime during the conference. Students are prohibited from smoking while at the conference.

The state laws concerning weapons at school events will be strictly enforced. Students with weapons of any kind—including toy weapons—will be turned over to law enforcement officials.

Cell phones must be turned OFF during all performances, workshops, and conference events.

Conference name badges must be worn above the waist at all times, at all events. Badges must remain visible. Nothing should be affixed to a badge that covers the ID information. A copy of each participant’s conference Agreement Form is to be place in the participant’s name badge. Conference participants may not swap badges.

Thespians are expected to attend all conference events for which they are scheduled.

Individual school dress codes remain in effect at the conference. Participants should dress appropriately for all events, including workshops and dances.

Participants are not to bring musical instruments to conference sites. (Unscheduled musical performances at conference sites must be approved in advance by the Chapter Director.) Conference attendees are not allowed to possess fireworks, candles, incense, water pistols, toy guns, balls, Frisbees, skateboards, roller skates, “heelys”, or other such materials that might be deemed dangerous or distracting.

Students should stay in the areas designated as conference venues. College dorms are off-limits to all participants. Climbing the train trestle is strictly prohibited.

Participants are not allowed to distribute or post any materials or information without permission from the Chapter Director of the conference.

• Beverages, food, and chewing gum are not allowed inside theaters or lobby areas.
• Conference attendees must not run or push others in lobby or theater areas.
• When entering a theater, audiences should take their seats as quickly as possible and not crowd the aisles or rows.
• No one should step over seats to get to another row or place his/her feet on the seats.
• Conference participants should never leave a theater during a performance—except in emergency situations. Those who do leave a theater during a performance will not be allowed to re-enter.
• Hats must not be worn in the theatres.
• Cell phones and other electronic devices must be turned OFF when in the theaters.
• Photography and video recording of any kind is never allowed inside a theater at any time.
• Participants who are nauseated or ill should not enter a theater but remain in the lobby.

Students and adults attending workshops are to be respectful and courteous to workshop presenters at all times. Those attending workshops are expected to be participatory and attentive. Workshop attendees should never leave a workshop before it has ended. If the workshop presenter agrees, students and adults may enter a workshop late.

Troupe Directors are expected to enforce their individual school’s hotel guidelines. Participants are reminded to be respectful always of other hotel guests.

First Aid is not provided by the Georgia Thespian Conference. Troupe directors and chaperones are responsible for ill students. Students who are ill at conference should be sent home. Troupe directors and/or chaperones should call 911 for ill troupe members when deemed necessary. Participants requiring treatment from paramedics/physicians and/or transport by ambulance do so at their own expense.

Troupe Directors may report to the Security Staff the name and school of any participant who violates these guidelines. The Security Chair will contact the violator’s Troupe Director. If the violation is deemed severe, the violation will be reported to the Chapter Director. At his discretion, the Chapter Director may contact the violator’s principal and/or dismiss the violator from the conference at the violator’s own expense.

The Georgia Thespian Chapter Director and Chapter Board reserve the right to amend and/or institute at any time any necessary rule or regulation not be stipulated here to provide for the safety and general welfare of the conference participants.

All conference participants will sign the Agreement Form indicating acknowledgment of these guidelines.