Contingency Plan

The Chapter Board members of Georgia Thespians are dedicated to providing excellent conference experiences for our attendees (students, teachers, working artists/presenters, adjudicators, and chaperones) while, at the same time, keeping attendee safety as a top priority. To that end, the 2022-2023 Agreement Form contains this statement concerning infectious diseases:

By attending Georgia Thespian events, the Delegate/Delegate’s parent(s) or guardian(s) agrees and acknowledges the contagious nature of infectious diseases and voluntarily assumes the risk that they/you may be exposed to or infected by diseases. All delegates agree to follow the Georgia Thespians infectious diseases policies at the time of the event while at the event. All local, state, and national guidelines will be followed.

Georgia Thespians has created this  Contingency Plan that may apply to schools that have to cancel their conference registration based on the guidelines established by Georgia Thespians.

Fees will be returned to schools that cannot attend the conference due to local infectious disease restrictions and school-wide or system-wide cancellation of all extra-curricular events for that period of time.

Fees will be returned for the whole school’s registration, not for individual attendee registration. Requests prompted by one or more cast or crew members being unable to attend due to illness or quarantine will not be considered. The assignment of understudies is encouraged.

This Plan includes the following time and return schedule:

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Fees will be returned to schools according to the following guidelines:

Principals will need to contact the Chapter Director, Paul Hampton, at paul.hampton@gathespians to request a fee return specifying the reason for the request. The Chapter Executive Board will consider all requests and grant those that meet the requirements of a whole school conference registration cancellation. 

Fees will be returned to the school administrator within 30 days of the request approval via UPS. Georgia Thespians will process returns one day a month. 

One school check will be sent to the school if payments were initially made by school check, booster club check, cashier’s check, money order, and/or cash. Credit card payments will be returned to the card used for the payments. Registration payments of more than one type of payment method may result in divided returns to appropriate methods. Credit card service fees will be returned, as well, according to PayPal policies.

A copy of the schools registration form will be included in any returned payments. This will be a record of who is entitled to any returned funds. 

Checks sent to schools must be deposited by schools within 60 days or they will become null and void. 

Returns will be issued minus any prepaid non-recoverable expenses incurred by Georgia Thespians at the time of the return.

Troupe Assessment Fees of $55 are non-refundable. Georgia Thespians will not return that fee. 

Event fees are non-refundable. Events will be held either in person or virtually. 

Situations that may not be addressed (or are unknown at this time) with this Plan will be considered on a case by case basis by the Georgia Thespians Executive Board. 

Georgia Thespians reserves the right to make changes and/or amendments to this Plan at any time and without advanced notice. 

If Georgia Thespians has to cancel the conference for any reason, returns will be based on the timing of the cancellation and the expenses already incurred.

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INFECTIOUS DISEASES MITIGATION PLAN

By attending Georgia Thespian events, the Delegate/Delegate’s parent(s) or guardian(s) agrees and acknowledges the contagious nature of infectious diseases and voluntarily assumes the risk that they/you may be exposed to or infected by such diseases. All delegates agree to follow the Georgia Thespians infectious disease policies at the time of the event while at the event. All local, state, and national guidelines will be followed.

The Executive Board of the Georgia Chapter of EdTA will review data and CDC recommendations concerning infectious diseases as it relates to Georgia. As data changes, we may make appropriate changes to our mitigation plan which will be available on the Georgia Thespians website.