COVID-19 Contingency Plan

>> 📁 Download the Contingency Plan

The Chapter Board members of Georgia Thespians are dedicated to providing excellent conference experiences for our attendees (students, teachers, working artists/presenters, adjudicators, and chaperones) while, at the same time, keeping attendee safety as a top priority. To that end, the 2021-2022 Agreement Form contains this statement concerning COVID-19:

By attending Georgia Thespian events, the Delegate/Delegate’s parent(s) or guardian(s) agrees and acknowledges the contagious nature of COVID-19 and its variants and voluntarily assumes the risk that they/you may be exposed to or infected by COVID-19. All delegates agree to follow the Georgia Thespians Covid-19 policies at the time of the event while at the event. All local, state, and national guidelines will be followed. 

Understanding the unique nature of this school year, Georgia Thespians has created this  COVID-19 Contingency Plan that may apply to schools that have to cancel their conference registration based on the guidelines established by Georgia Thespians.

Fees will be returned to schools that cannot attend the conference due to local COVID-19 restrictions and school-wide or system-wide cancellation of all extra-curricular events for that period of time.

Fees will be returned for the whole school’s registration, not for individual attendee registration. Requests prompted by one or more cast or crew members being unable to attend due to illness or quarantine will not be considered. The assignment of understudies is encouraged.

This Plan includes the following time and return schedule:

High School Conference


100% Return 
(Minus $55 Troupe Assessment Fee)
September 27, 2021 – December 18, 2021

50% Return 
(Minus $55 Troupe Assessment Fee and any unrecoverable expenses)
December 19, 2021 – January 12, 2022

No Return 
(Fees at this time are either obligated and/or paid to conference vendors)
January 13, 2022 – February 2, 2022

Middle School Conference


100% Return
(Minus $55 Troupe Assessment Fee)
September 27, 2021 – December 18, 2021

50% Return 
(Minus $55 Troupe Assessment Fee and any unrecoverable expenses)
December 19, 2021 – February 5, 2022

No Return 
(Fees at this time are either obligated and/or paid to conference vendors)
February 6, 2022 – February 25, 2022


Fees will be returned to schools according to the following guidelines:

Principals will need to contact the Chapter Director, Paul Hampton, at paul.hampton@gathespians to request a fee return specifying the reason for the request. The Chapter Executive Board will consider all requests and grant those that meet the requirements of a whole school conference registration cancellation. 

Fees will be returned to the school administrator within 30 days of the request approval via UPS. Georgia Thespians will process returns one day a month. 

One school check will be sent to the school if payments were initially made by school check, booster club check, cashier’s check, money order, and/or cash. Credit card payments will be returned to the card used for the payments. Registration payments of more than one type of payment method may result in divided returns to appropriate methods. Credit card service fees will be returned, as well, according to PayPal policies.

A copy of the schools registration form will be included in any returned payments. This will be a record of who is entitled to any returned funds. 

Checks sent to schools must be deposited by schools within 60 days or they will become null and void. 

Returns will be issued minus any prepaid non-recoverable expenses incurred by Georgia Thespians at the time of the return.

Troupe Assessment Fees of $55 are non-refundable. Georgia Thespians will not return that fee. 

Event fees are non-refundable. Events will be held either in person or virtually. 

Situations that may not be addressed (or are unknown at this time) with this Plan will be considered on a case by case basis by the Georgia Thespians Executive Board. 

Georgia Thespians reserves the right to make changes and/or amendments to this Plan at any time and without advanced notice. 

If Georgia Thespians has to cancel the conference for any reason, returns will be based on the timing of the cancellation and the expenses already incurred.


COVID-19 MITIGATION PLAN

>> 📁 Download the Mitigation Plan

By attending Georgia Thespian events, the Delegate/Delegate’s parent(s) or guardian(s) agrees and acknowledges the contagious nature of COVID-19 and its variants and voluntarily assumes the risk that they/you may be exposed to or infected by COVID-19. All delegates agree to follow the Georgia Thespians Covid-19 policies at the time of the event while at the event. All local, state, and national guidelines will be followed.

For all attendees who participate in the 2022 in-person conference, we ask the following: 

  • If you are showing any symptoms of illness, please do not visit the conference site; 
  • All conference attendees are asked to wear masks inside any conference venue; 
  • Actors are allowed (not required) to go maskless while on stage; 
  • All technicians (and actors when off stage) are asked to wear masks; 
  • All conference attendees are asked to wear masks in common areas such as lobbies, workshops, and dining hall except when eating:
  • All conference attendees are asked to wash their hands and use hand sanitizer often. Hand sanitizer stations should be found at the entrances to buildings and theatres.; 
  • In settings where we do not announce designated seating, please maintain distance of at least 3-4 feet between your group and other groups; 
  • We recognize the authority of local school boards. Mask waivers for students with medical or other conditions that have been approved by a local board will be honored by  Georgia Thespians. Documentation from the school must be presented when requested by a Chapter Board member or a venue representative; 
  • Adjudicators for all conference events will be informed that while certain performance factors such as clarity and audibility will remain a concern, the wearing of masks on stage should not directly impact the evaluation of a performance; 
  • Adjudicators may allow student performers to remove their masks during their performance if there is enough room to socially distance themselves.

The Executive Board of the Georgia Chapter of EdTA will review data and CDC recommendations concerning COVID-19 as it relates to Georgia. As data changes, we may make appropriate changes to our mitigation plan which will be available on the Georgia Thespians website.